Find and secure your corporate event venue
Start with a useful event brief
Give every venue one brief:
Event goal and format
Purpose and format, such as a retreat or sales kickoff.
Location
Fixed or flexible city, nearby address, or destinations.
Dates
Range, nights, and flexibility.
Headcount
Expected total or range before registration closes.
Venue type
Hotel, resort, conference center, restaurant, or other.
Budget
Total and included costs: venue, rooms, food and beverage (F&B), audiovisual (AV), or full event.
Meeting-space needs and timing
List session, breakout, meal, outdoor, registration, stage, and exhibit spaces by day and time, plus overlaps, setup requirements, rehearsals, room flips, and load-in.
Guest rooms
Nightly room count, arrival/departure pattern, and VIP needs.
Non-negotiables
Accessibility, internet, transportation, catering, dietary, security, privacy, sustainability, and brand rules.
A request for proposal (RFP) is a venue bid request. Upload or paste yours.
How Nowadays supports venue sourcing
You submit the brief. The event flow captures your venue type, locations, attendee count, budget, dates, accommodations, meeting-space schedule, and other details. You can also name specific venues you want included.
We handle venue outreach. Our AI prepares first-contact messages and follows up with venues for the proposal details your brief requires. For managed engagements, an event specialist helps with context that cannot be reduced to a form field.
We organize the proposals. Venue replies and proposal documents are turned into structured comparisons, including the pricing categories and event details each venue provides.
You choose how to move forward. Review the shortlist, resolve open questions, and select the venue that fits the whole brief. Support for negotiation, contracts, and payments depends on the plan selected for your event.
Compare the whole venue proposal
Compare full event cost and fit instead of the room rate alone.
For finalists, conduct a site inspection, an in-person walk-through. Trace the attendee route from arrival through registration, meetings, meals, and guest rooms. Check sightlines, sound, accessibility, restrooms, lighting, Wi-Fi, service routes, and the on-site team.
- Total cost
- Rental, rooms, taxes, service charges, resort/destination fees, F&B minimums, AV, labor, internet, and outside-vendor fees.
- Capacity and layout
- Capacity in your layout, dimensions, sightlines, nearby breakouts, registration space, weather backup, and confirmed availability for each time slot.
- Guest rooms
- A room block holds guest rooms for attendees. Compare rooms per night, rate, cut-off date, upgrades, and distance to event spaces.
- Location and access
- Airport or rail access, transfer time, transit, parking, neighborhood safety, and site-wide accessibility.
- Audiovisual and internet
- Equipment, provider restrictions, labor, power, Wi-Fi capacity, acoustics, rigging, streaming, and recording.
- Food and beverage
- Minimums, menus, dietary support, service style, alcohol rules, kitchen access, and fees.
- Operations
- Load-in and load-out routes, freight access, storage, setup time, staffing, signage rules, and concurrent events.
- Concessions and policies
- Concessions are negotiated extras or discounts. Compare cancellation terms and attrition charges for unmet room or service commitments.
- Experience and fit
- Ambiance, privacy, service, nearby amenities, brand fit, and the planned attendee experience.
Venues for the corporate events you run
We source venues for corporate retreats and offsites, all-company gatherings, sales kickoffs, executive retreats, board meetings, and incentive trips. The same sourcing process works across these formats, while the brief changes the spaces, room pattern, and services a venue must provide.
All-Company Gatherings & Sales Kickoffs (SKO)
Energize your team with inspiring company-wide events or SKOs that align everyone around key goals and messages.
Corporate Retreats & Offsites
We design offsites that spark creativity, deepen team connection, and deliver lasting impact—tailored to your company's culture and objectives.
Executive Retreats
Highly personalized leadership getaways focused on strategic thinking, alignment, and renewal.
Board Meetings
Flawless logistics and white-glove service to ensure your board stays focused on decisions—not details.
Sales Kickoffs
High-energy, purpose-driven events that build momentum, unify your team, and drive performance for the year ahead.
Incentive Trips
Unforgettable experiences that reward top performers and reinforce company values in extraordinary settings.
Some briefs call for a luxury beach hotel such as Hotel Casa del Mar in Santa Monica. Others point toward resorts such as RIMBA by AYANA Bali or Four Seasons Resort Maui at Wailea, or a historic property such as San Domenico Palace, A Four Seasons Hotel in Taormina. These examples show the range of settings. A live shortlist depends on your dates, headcount, space, room needs, and budget.
Pre-built Packages
Want it all handled? Our corporate retreat packages include flights, venue, ground transportation, activities, and full itinerary & planning.
All done-for-you.
Maui Adventure Offsite
Location: Lahaina, Maui, Hawaii
Duration: 5 days / 4 nights
Ideal for: Team bonding, leadership retreats, or incentive trips
Day 1: Arrival & coastal dining
Day 2: Island thrills & sunset cruise
Day 3: Nature immersion & beachfront dining
Day 4: Iconic Hawaiian culture
Day 5: Wrap-up & departure
Costa Rica Nature Reset
Location: Hacienda Pinilla, Guanacaste, Costa Rica
Duration: 4 days / 3 nights
Ideal for: Strategic planning retreats, wellness offsites, and small team getaways
Day 1: Arrival & reset
Day 2: Adventure & strategy
Day 3: Movement, team building & sunset moments
Day 4: Recharge & departure
Barcelona Creative Immersion
Location: Eixample, Barcelona, Spain
Duration: 7 days / 6 nights
Ideal for: International team retreats, hybrid work getaways, and cultural immersions
Day 1: Arrival
Day 2: City & culture
Day 3-6: Work & play hybrid
Day 7: Departure
Napa Strategy & Connection Retreat
Location: Napa Valley, CA
Duration: 4 days / 3 nights
Ideal for: Executive offsites, strategic planning retreats, or leadership gatherings
Vineyard views, luxury cottages, wine blending, and wellness activities in the heart of Napa.
Team Retreat in San Diego
Location: San Diego, California
Duration: 4 days / 3 nights
Ideal for: Small team retreats, hybrid work gatherings, or mission-driven company offsites
Oceanfront resort, charity mini golf, winery visit, and bonfire farewell dinner.
Cancun Company Retreat
Location: Playa del Carmen, Mexico
Duration: 4 days / 3 nights
Ideal for: Corporate retreats, team offsites, or incentive trips
Beachfront luxury, mixology class, kayak tour, tequila tasting, and curated group meals.
Top Destinations Worldwide
From historic European cities to tropical retreats, we have vetted venues in the world's most desirable destinations for corporate events.
What corporate planners say
"Using Nowadays, I secured bids from hotel venues with beautiful facilities at prices I'd never been able to negotiate before. Nowadays found us the perfect venue that fit all of our criteria."
Start finding your venue
Send us your location, dates, headcount, budget, and space needs. We will use the brief to begin sourcing and organize the proposal details for your review.
